Getting Started
Create your account and set up your business in under 3 minutes
Create an Account
Open the app and tap Sign Up. Enter your email address and a strong password. You'll be walked through our Privacy Policy and Terms of Service before your account is created.
Name Your Business
Enter your business name exactly as you want it to appear on receipts and reports (e.g. Starlight Cyber, Mama Pima Café). Maximum 40 characters.
Select Your Business Type
Choose from: Cyber Café Food Café Salon/Barber Laundry Printing Other. This loads the right default services automatically.
Choose Your Currency
Select your local currency: KSh USh TSh RWF ETB USD. Default service prices will reflect your local market rates.
You're In!
Your business dashboard is ready. Your services are pre-loaded and you can start recording transactions immediately. All data syncs to the cloud automatically.
Recording Transactions
How to record sales, expenses, and edits
Tap the + Button
The floating purple button opens the transaction form. It's only visible on today's date — you cannot add transactions to past dates.
Choose Income or Expense
Tap Income for money coming in (sales, services). Tap Expense for money going out (supplies, rent, utilities).
Search and Add Services
Type a service name in the search box — matching services appear as you type. Select one to auto-fill the price, adjust the quantity, then tap Add. You can also type a custom name and price manually.
Select Payment Method
Choose Cash or E-Pay (M-Pesa, bank transfer, any electronic method). This affects your cash vs electronic breakdown in reports.
Complete Transaction
Tap Complete Transaction. The sale is saved instantly to your local storage and synced to the cloud. A receipt is generated automatically.
Editing and Deleting
Tap any transaction in the list to expand it, then use the action buttons:
Receipt
View and print or share the receipt for this transaction
Edit
Modify the transaction details. Available to owner always; staff can only edit their own entries
Delete
Remove the transaction. Owner deletes directly. Staff sends a delete request for owner approval
Pending Payments
Track clients who haven't paid yet
Pending Payments lets you track credit sales — when a client takes a service but pays later. The badge on the nav icon shows how many open debts you have.
Add a Pending Entry
Tap the Pending nav icon, then tap Add Pending Payment. Enter the client's name, add the services they took, set an optional due date, and tap Save.
Collect Payment When Client Pays
Tap the client's entry to expand it, then tap Collect Payment. Enter the amount received. If it's less than the full amount, the remaining balance stays in pending automatically.
Payment is Recorded
The collected amount is added to today's income automatically. Fully paid entries are removed. Partial payments show a Partial indicator.
Analytics & Reports
Understand your business performance
Access Analytics from Tools → Analytics. All charts and stats are based on your actual transaction history.
Revenue Trend
Weekly bar chart showing daily income patterns. Spot your busiest days at a glance
Peak Hours
Hourly breakdown of when you make the most sales. Useful for staffing decisions
Service Breakdown
Pie chart of your top-earning services. Know what's actually making you money
Recommendations
Automatic tips based on your data — promote slow-selling services or capitalise on peak hours
Goals & Forecast
Set targets and predict future revenue
Setting Goals
Go to Tools → Goals. Set a daily, weekly, or monthly income target. Your progress bar on the Home screen updates in real-time as you record sales throughout the day.
Revenue Forecast
Go to Tools → Forecast. Based on your recent transaction history, the app projects your expected revenue for coming days and weeks. The more data you have, the more accurate the forecast.
Staff Management
Invite team members and track their performance
For the Business Owner
Open Staff Settings
Go to Tools → Business Settings → Staff tab. Your unique Business ID is shown here — share it with staff who want to join.
Generate an Invite Code
Tap Generate Invite Code. A 6-digit code is created, valid for 7 days. Share this with your staff member — it's the easiest way for them to join.
View Staff Performance
The Staff tab shows each team member with their today's total and this month's total including transaction count.
Remove Staff
Tap Remove next to any staff member to revoke their access immediately.
For Staff Members
Create Your Account
Sign up with your own email and password at the login screen.
Join the Business
On the setup screen tap "Join as Staff Member". Enter your name, then choose: Invite Code (6-digit code) or Business ID (from owner's Staff tab).
Start Working
A purple banner at the top confirms staff mode. Record transactions normally — each one is tagged with your name so the owner can track your sales.
Staff vs Owner Permissions
| Feature | Owner | Staff |
|---|---|---|
| Record transactions | Yes | Yes |
| View transactions | All transactions | Own only |
| Edit transactions | All | Own only |
| Delete transactions | Direct | Request only |
| Pending payments | Yes | Yes |
| Analytics | Full business | Own stats only |
| Goals & Forecast | Yes | Yes |
| Export data | Yes | Yes |
| Business Settings | Yes | No |
| Edit Services | Yes | No |
| Invite/remove staff | Yes | No |
Managing Services
Customise your price list for faster transactions
Go to Tools → My Services. Your service list is the catalogue that appears when you search during a transaction.
Add a Service
Tap Add New Service. Enter the name, category, and price. It appears in search immediately
Edit a Service
Tap any service in the list to edit its name, category, or price. Changes apply to new transactions only
Delete a Service
Tap delete on any service. Past transactions using that service name are not affected
Reset to Defaults
Tap Reset Defaults to restore the original service list for your business type
Business Settings
Update your profile, currency, and account
Access via Tools → Business Settings. The settings panel has four tabs:
Profile Tab
Change your business name, type, and currency. Changes reflect on all new receipts immediately
Subscription Tab
View your current plan, days remaining, payment history, and upgrade or cancel options
Staff Tab
View your Business ID, generate invite codes, see staff list with performance stats, and remove staff
Account Tab
View your account email and sign out. Use this when switching between owner and staff accounts
Appearance
In the Tools menu, scroll to Appearance and toggle Dark Mode for a dark theme that's easier on the eyes at night.
Export & Backup
Save, share and protect your data
Export to CSV
Download all transactions as a spreadsheet-ready CSV file. Open in Excel or Google Sheets
Print Report
Generate a formatted daily or period report ready for printing via Tools → Print Report
Backup Data
Download a full JSON backup of all your data. Store it on your phone or Google Drive
Restore Data
In Tools, drag and drop a backup JSON file or tap to browse. Your data is restored instantly
Installing the App
Add Jaba Planet to your home screen for the best experience
Jaba Planet is a Progressive Web App (PWA). Install it on your phone like a native app — no App Store needed.
Android (Chrome)
Open the app in Chrome. Tap the three-dot menu at the top right, then tap "Add to Home screen" or "Install app". Confirm and it appears on your home screen.
iPhone / iPad (Safari)
Open the app in Safari. Tap the Share button, scroll down and tap "Add to Home Screen". Tap Add to confirm.
Enjoy the App Experience
Once installed, Jaba Planet opens full-screen with no browser bars. It works offline for viewing data and syncs when you reconnect.
Frequently Asked Questions
Common questions and answers